---
title: "How to create equipment from receipt documents?"
slug: "1732706041"
tags: ["Assets"]
updated: 2026-11-06T14:58:11Z
published: 2026-11-06T14:58:11Z
canonical: "help.ila.cegid.com/1732706041"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to create equipment from receipt documents?

- [x] PT
- [x] ES

---

Equipment reception documents give rise to **equipment** and **tools**, through the **Generated Equipment** list.

---

## Create an equipment reception document

To create an equipment reception document, follow these steps:

1. In the **Assets** menu, select the **Equipment Receptions** option;
2. In the list of equipment reception documents, click on **Create**;
3. On the creation screen, fill in the document details:
  - **Description**;
  - **Date**: by default, the current date;
  - **Received Equipment section**: in each row, fill in:
    - **Part** (required): you can only add parts of the “part” type that do not move stock (without an inventory extension);
    - **Quantity**: must be greater than zero;
    - **Single Asset**: if selected, the row generates only one equipment. Otherwise, it generates equipment according to the quantity entered;
    - **Family**, **Brand** and **Model**: they are not required. The model is filtered according to the selected brand;
    - **Remarks**;
4. Click on:
  - **Save and New**, to save the document and start a new record;
  - **Save**, in the arrow next to the **Save and New** button, to save only the document.

The list of received equipment must have **at least one row** with a **part**, and cannot have more than **50 parts** (one part per row).

### Create an equipment reception document through the API

To create an equipment reception document through the API, use the POST method: **api/{tenantKey}/{orgKey}/assetManagement/equipmentReceptions**.

**Request body in JSON**:

```json
{
  "EquipmentReceptionKey": "0000000011",
  "Description": "desc postman 2",
  "Date": "07/08/2024 15:37",
  "CheckedTotal": "0/25",
  "IsChecked": "false",
  "ReceivedEquipments": [
    {
      "Part": "0009",
      "Quantity": 25,
      "SingleAsset": "false",
      "Family": null,
      "Brand": null,
      "BrandModel": null,
      "Remarks": "Line remarks"
    }
  ],
  "CustomSequence": "",
  "Company": "DEMO",
  "Remarks": "OBS Postman"
}
```

---

## Generate equipment

To generate the equipment from the equipment reception document, follow these steps:

1. After saving the document, click on **Generate Equipment.** This button only appears after the document is saved;
2. In the **Generated Equipment** section, which is below the **Received Equipment** section, view and/or edit the generated rows.

In the list, the following rules apply:

- Rows in which the **State** column shows **Accepted** give rise to equipment or a tool, if the checkbox in the **Tool** column is selected;
- After a row gives rise to equipment or a tool, it is **locked**, and does not give rise to any other;
- If the **Custom Sequence** option is not filled in, the **Asset** column is left empty. This column becomes required when the **State** column is changed to **Accepted**;
- When equipment or a tool is created, a **Location History** is automatically generated for that asset, with the date of the moment of creation;
- If the **Apply automatically by family** option is active, when the state is changed to **Accepted** or **Not Accepted**, the same value is applied to all elements of the same family that are in the **Pending** state. Similarly, when the **Location** column is changed, the value is applied to all elements of the same family. Rows without a family are considered to be from a different family.