---
title: "How to import and delete preventive maintenances in batch?"
slug: "1723138848"
tags: ["Settings"]
updated: 2026-10-20T16:31:54Z
published: 2026-10-20T16:31:54Z
canonical: "help.ila.cegid.com/1723138848"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to import and delete preventive maintenances in batch?

- [x] PT
- [x] ES

---

Preventive maintenances can be entered through individual records or in batch, by importing XML files. They can also be deleted in batch, using CSV files.

---

## Import preventive maintenances

To import preventive maintenances in batch, follow these steps:

1. Open the import screen, in one of the following ways:
  - In **Settings | General | File Imports**, in the **Import Preventive Maintenances** row, click on the **ImportPreventiveMaintenances** template;
  - In the preventive maintenance list (**Work | Preventive Maintenances**), select the option **Import Prev. Maint.**;
2. On the import screen, click on **Download file** to get the template file;
3. Fill in the downloaded file, according to the rules below;
4. In **File to Import**, click on **Select** and choose the filled-in file;
5. Click on **Import**;
6. View the result in the **Summary of imports**, displayed on the same screen. If there are no errors or warnings, the summary shows **No messages**. Otherwise, click on the number of messages to view them.

---

## Fill in the import file

When filling in the file, the following rules apply:

- The **Id**, **PreventiveMaintenance**, **Description** and **WOType** fields are required;
- If the **Id** field is not filled in, the row is ignored;
- The **attachment links** must be entered in the **Attachment1** to **Attachment10** columns. Each record can have a maximum of 10 attachments. If this limit is exceeded, the excess attachments are not added. For example, if the preventive maintenance already has 4 attachments, only 6 more are added, even if the file contains 10;
- If the import is repeated, the preventive maintenance attachments are added again, regardless of whether they were added in a previous import;
- **Attachments** must be stored on **Dropbox**, **Google Drive** or another **storage service** that provides a **direct download link**;
- The file must be of type **XML**;
- The file must not have **more than 100 records**;
- The **Company** field should only be specified if there is **more than one company** in the subscription;
- Each **attachment** takes, on average, about **1.3 seconds** to upload. This value may vary with the file size, the internet speed, the storage service and other factors external to Valuekeep.

---

## Delete preventive maintenances

To delete preventive maintenances in batch, follow these steps:

1. Go to **Settings | General | File Imports**;
2. In the **Delete Preventive Maintenances** row, click on the **DeletePreventiveMaintenances** template;
3. On the import screen, click on **Download file** to get the template file;
4. Fill in the downloaded file, according to the rules below;
5. In **File to Import**, click on **Select** and choose the filled-in file;
6. Click on **Import**;
7. View the result in the **Summary of imports**, displayed on the same screen. If there are no errors or warnings, the summary shows **No messages**. Otherwise, click on the number of messages to view them.

---

## Fill in the deletion file

When filling in the file, the following rules apply:

- The **PreventiveMaintenanceKey** field is required;
- The **PreventiveMaintenanceKey** field must be in the format **<preventive maintenance version>.<preventive maintenance key>**, for example, 3.0000000007;
- The file must be of type **CSV**, with the **semicolon** (;) as the separator;
- The **Company** field should only be specified if there is **more than one company in the subscription**.

> [!WARNING]
> Columns must not be removed or added to the downloaded template files.