---
title: "How to record an asset's downtime?"
slug: "1723138779"
tags: ["Assets"]
updated: 2026-11-06T11:46:59Z
published: 2026-11-06T11:46:59Z
canonical: "help.ila.cegid.com/1723138779"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to record an asset's downtime?

- [x] PT
- [x] ES

---

An asset can become unavailable for a period of time.

To record the down time, follow these steps:

1. Go to **Assets | Equipment**, **Assets | Tools** or **Assets | Locations**;
2. Select the equipment, tool or location;
3. Click on **Operations** and select the **Report Down Time** option;
4. In the list of down time records, click on **Create**;
5. Fill in the details;
6. Click on:
  - **Save and New**, to save the record and start a new record;
  - **Save**, in the arrow next to the **Save and New** button, to save only the record.

When recording down time, the following rules apply:

- The **end date** must always be **later than the start date**;
- The **total hours** cannot be greater than the difference between the **end date** and the **start date**;
- When the record is saved, if it implies the **immediate unavailability** of the asset or location, the asset or location is marked as **unavailable**;
- If the **Apply to Children** field is active, the down time is recorded for all **descendant assets**;
- You can only edit the record if it is associated with a **work order** or a **request**.

> [!NOTE]
> After the end date of the unavailability, the asset is automatically set as available, if it has no other down times in progress. To do this, you must enable the **Enable Up Time** option in **Settings | Work | Background Services**.