---
title: "How to create assets?"
slug: "1723138767"
tags: ["Assets"]
updated: 2026-11-03T12:32:14Z
published: 2026-11-03T12:32:14Z
canonical: "help.ila.cegid.com/1723138767"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to create assets?

- [x] PT
- [x] ES

---

Creating assets is a fundamental step in setting up the system. Assets are subject to maintenance.

Cegid Valuekeep supports four types of assets, in the **Assets** menu option:

- Locations;
- Equipment;
- Tools;
- Routes.

---

## Create locations

Locations can be subject to maintenance and also contain the assets.

To create a location, follow these steps:

1. Go to **Assets | Locations**;
2. In the list of locations, click on **Create** and then on **Location**;
3. On the creation screen, fill in the location details:
  - **Location** (required);
  - **Description** (required);
  - **Keyword**;
  - **Parent Location;**
  - **Address** section;
  - **Characterization** section;
  - **Operation Details** section;
  - **Spare Parts** section;
  - **Characteristics** section;
  - **Remarks** section;
  - **Custom Attributes** section.
4. Click on:
  - **Save and New**, to save the location and start a new record;
  - **Save**, in the arrow next to the **Save and New** button, to save only the location.

When you create a location, it is **automatically** associated with the default **workshop** and **access level**.

When you create a location, it is set as **Available**, with the **in-service date** equal to the **current date**. If it is not created as **Available**, it automatically becomes available after that date, as long as the **Enable Up Time** option is active in **Settings | Work | Background Services**.

---

## Create equipment or tools

To create equipment or a tool, follow these steps:

1. Go to **Assets | Equipment** or **Assets | Tools**;
2. In the list, click on **Create** and then on **Equipment** or **Tool**, depending on the desired asset;
3. On the creation screen, fill in the asset details:
  - **Equipment** (required);
  - **Description** (required);
  - **Keyword**;
  - **Parent Equipment**;
  - If desired, select the **Is Tool** option;
  - **Characterization** section;
  - **Operation Details** section;
  - **Purchase** section;
  - **Warranty** section;
  - **Spare Parts** section;
  - **Characteristics** section;
  - **Remarks** section;
  - **Custom Attributes** section.
4. Click on:
  - **Save and New**, to save the asset and start a new record;
  - **Save**, in the arrow next to the **Save and New** button, to save only the asset.

When creating and editing equipment and tools, the following rules apply:

- When you create equipment or a tool, it is set as **Available**, with the **in-service date** equal to the **current date**. If it is not created as **Available**, it automatically becomes available after that date, as long as the **Enable Up Time** option is active in **Settings | Work | Background Services**;
- You can only edit the in-service date if the asset has no records of **failures** or **down times**;
- In the **Work Time** field, only values between **0** and **23:59:59** are accepted;
- You can define which **spare** parts are used in an **asset** and the respective **quantity**;
- If the **base unit** of a **spare** part of an **asset** is changed, the change is only reflected in **new** or **edited** records.

---

## Create routes

A route is a set of assets (locations, equipment or tools) to be used together in maintenance operations.

In Cegid Valuekeep, there are **two types of routes**:

- **Static Routes**: the administrator **selects the associated assets**, with or without a filter by **function**, **family**, **brand** or **model**;
- **Dynamic Routes**: the administrator **does not select assets,** but defines the **function**, **family**, **brand** or **model**. They can also define whether to **include the elements of the sub-entities** (functions and families). This type of route **does not allow you to choose specific assets** and must have at least **one function, family, brand or model** associated.

To create routes, follow these steps:

1. Go to **Assets | Routes**;
2. Click on **Create**;
3. On the creation screen, fill in the route details:
  - **Description** (required);
  - **Location Function**: if filled in, you can only select **locations** that have that function selected;
  - **Family**: if filled in, you can only select **equipment** and **tools** of that family;
  - **Brand**: if filled in, you can only select **equipment** and **tools** of that brand;
  - **Model**: if filled in, you can only select **equipment** and **tools** of that model;
  - **Responsible**;
  - **Dynamic Route**: if this option is enabled, all elements of the selected **function**, **family**, **brand**, or **model** are automatically added to the associated **work order**;
  - **Include Child Elements**: if this option is enabled, elements from subordinate **functions** or **families** are also added;
4. Click on:
  - **Save and New**, to save the route and start a new record;
  - **Save**, in the arrow next to the **Save and New** button, to save only the route.

> [!NOTE]
> Defining a route as **static** or **dynamic has no restrictions**, and can be changed as many times as needed.