---
title: "How to record costs on a work order?"
slug: "1723138684"
tags: ["Work"]
updated: 2026-07-22T15:02:44Z
published: 2026-07-22T15:03:12Z
canonical: "help.ila.cegid.com/1723138684"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to record costs on a work order?

- [x] PT
- [x] ES

---

When a work order is in a status that allows for **cost recording**, you can record various **types of costs** associated with its execution, such as labor, consumption, and miscellaneous costs.

---

## Record labor

To record labor costs, follow these steps:

1. Go to **Work | Work Orders**;
2. Select the desired **work order**;
3. Click **Operations**, then **Labor**;
4. Click **Create**;

When filling in the labor record, the following points should be considered:

- By default, the **asset** (equipment, tool, or location) is the one associated with the **work order**;
- If the work order is for a **route**:
  1. Select the **asset category**;
  2. Select the corresponding **asset**;
- Labor can be reported:
  - To the maintenance plan;
  - To the maintenance plan task;
  - To additional tasks;
- The record date cannot be **earlier** than the work order creation date;
- The record can only be linked to the authenticated user;
- Labor can only be recorded if the work order status allows for **cost recording**;
- The manager of the workshop to which the work order belongs can **create**, **edit**, and **cancel** records.

---

## Record material consumption

There are several ways to record **material consumption**:

**Record consumption**

To record consumption, follow these steps:

1. Go to **Work | Work Orders**;
2. Select the desired **work order**;
3. Click **Operations**, then **Consumptions**;
4. Click **Create** and then **Consumption**;
5. Fill in the necessary data;
6. Click **Save and New**.

When filling in the record, the following points should be considered:

- The record date cannot be **earlier** than the work order creation date;
- By default, the **asset** is the one in the **work order**;
- If the work order is for a route:
  1. Select the asset **category**;
  2. Select the corresponding **asset**;
- Consumption can be reported:
  - To the maintenance plan;
  - To the maintenance plan task;
  - To additional tasks;
- You can only select **warehouses belonging to the company** to which consumption will be reported;
- Labor can only be associated with the authenticated user;
- The manager of the workshop to which the work order belongs can **create**, **edit**, and **cancel** records;
- If an **externally managed warehouse** is associated, you cannot select warehouses that are not externally managed in other consumption lines.

**Record consumption via a requisition**

To record **consumption** via a **requisition**, follow these steps:

1. Go to **Work | Work Orders**;
2. Select the desired **work order**;
3. Click **Operations**, then **Consumptions**;
4. Click **Create**, then **Copy from Requisitions**;
5. Select the desired parts;
6. Click **Create Consumption**;
7. Validate the data;
8. Click **Save**.

When filling in the record, the following points should be considered:

- You can only record consumption if the work order status allows for **cost recording**;
- You can only select **company warehouses** that are specified in the **requisition**;
- The **quantity recorded** may not exceed that specified in the **requisition**;
- The manager of the workshop to which the work order belongs can **create**, **edit**, and **cancel** records;
- With a **Technician** role, you can only view warehouses with no restrictions or those with permitted access;
- By default, the **asset** is the one specified in the **work order**;
- If the work order is for a route:
  1. Select the asset **category**;
  2. Select the corresponding **asset**;

**Record consumption at average cost**

To record material consumption at average cost, follow these steps:

1. In **Settings | Work | Work Order Types**, click the **Create** button to add a work order type;
2. Go to the **Costs** tab and select the **Use Average Cost Pricing** option;
3. Record consumption in the work order.

The formula used to calculate the average cost price (ACP) is as follows: **ACP = [(Current Stock × Current ACP) + (Stock Entry × Entry Price)] / (Current Stock + Stock Entry).**

**Example:**

Part **P_001** is out of stock. Two entries were made for this part:

- Entry of 10 units at €1.00: **ACP = 10 x 1,00 € / 10 = 1,00 €**;
- Subsequent entry of 20 units at €0.50: **ACP = [(20 x 0,5 €) + (10 x 1 €) ] / 30 = 0,67€;**

---

## Record miscellaneous costs

To record miscellaneous costs, follow these steps:

1. Go to **Work | Work Orders**;
2. Select the desired **work order**;
3. Click **Operations**, then **Misc Costs**;
4. Click **Create**;
5. Fill in the necessary fields;
6. Click:
  - **Save and New**, to save and access a new registration form;
  - **Save**, to save the entered data;

 When filling in the miscellaneous costs record, the following points should be considered:

- By default, the asset is filled in with the asset from the work order;
- If the work order is for a route:
  1. Select the asset **category**;
  2. Select the corresponding **asset**;
- Miscellaneous costs can be reported:
  - To the work order;
  - To the maintenance plan;
  - To additional tasks;
- The record date cannot be **earlier** than the work order date;
- It is mandatory to enter an **asset** for **routes**;
- Costs can only be reported if the work order allows for **cost recording**;
- The reported amount must fall within the limits (minimum and maximum amounts) defined for the cost type;
- The manager of the workshop to which the work order belongs can **create**, **edit**, and **cancel** records;