---
title: "How to batch manage work orders?"
slug: "1723138670"
tags: ["Work"]
updated: 2026-07-22T15:02:40Z
published: 2026-07-22T15:03:01Z
canonical: "help.ila.cegid.com/1723138670"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to batch manage work orders?

- [x] PT
- [x] ES

---

Batch work order management allows maintenance managers to perform multiple operations on work orders simultaneously, increasing their productivity.

With this feature, it is possible to:

- Change the state of multiple work orders simultaneously;
- Print multiple work orders simultaneously;
- Assign work orders;
- Remove work order assignments. **Note**: it is not possible to remove the assignment of a work order if the assigned employee records work or costs.

![](https://helpcenter.ila.cegid.com/wp-content/uploads/Additional-actions-change-state-1.png)

*Operations that can be performed simultaneously*

---

## Batch manage work orders

To batch managing work orders, follow these steps:

1. Go to **Work | Work Order Management**;
2. Fill in the following fields:
  - **State**;
  - **Workshop**;
  - **Start Date**;
  - **End Date**. **Note**: If no date is specified, the system filters the data by the WO date.
3. In the **Filters** section, select the **Asset** (optional). You can select multiple assets;
4. Click **Apply;**
5. In the **Work Orders** section, select the work orders for which you want to perform the **same operation**;
6. Select the operation to perform:
  - **Change State**: after selecting the WOs, in the **Change State /Print** section, select the **new state** you want to assign to the WO and click the **Change State** button;
  - **Print**: after selecting the WOs, in the additional actions, click **Print**.
  - **Change State and Print**: after selecting the WOs, in the **Change State/Print** section, select the **new state** you want to assign to the WO and, in the additional actions, click **Change State and Print**;
  - **Assign:** after selecting the WOs, in the **Assign/Unassign** section, select the employees for the WO assignment and, in the additional actions, click on **Assign**;
  - **Unassign**: after selecting the WOs, in the **Assign/ Unassign** section, select the employees you want to remove from the WO assignment and, in the additional actions, click on **Unassign**.

**Additional information**

- Operations are processed in the **background**, so you can continue to use the system;
- The **processing states** can be checked at any time;
- When processing is complete, it will display a **notification**;
- In the **Print** and **Change States and Print** operations, the WOs will only be printed **when processing is complete**. You can download them in the **Notifications** area;

> [!WARNING]
> In **batch state changes**, **it is not possible to add justification** for the state transition or to **record the user responsible** for the operation. Therefore, when printing the operational report, the **Responsible** field will not be filled in.