PT
ES
AO
CV
MZ
ST
GW
Professional
Executive
Public Sector
Omnia
Evolution
You can match the documents imported into with the existing documents in the ERP, ensuring that each digital file is correctly linked to the corresponding posting in the module it belongs to.
Interface
This feature's window is divided into two main areas:
Left panel – Cegid Docs: shows the imported documents that have not yet been reconciled;
Right panel – ERP: shows the existing documents in the selected ERP module, letting you match them.
From the toolbar, you can use the following options:
Update: updates the information shown in both panels;
Context: accesses the additional options available for reconciliation;
Cancel: closes the window without saving changes.
Cegid Docs Area
This section lets you locate the imported documents.
Folders: selects the folder where the documents are located.
Date: lets you choose between the document date or the document's submission date in Cegid Docs.
Period: limits the documents to the desired date range.
Taxpayer: filters the documents by Tax ID.
Value Between: lets you search for documents within a value range.
Show documents without metadata: includes documents that don't yet have associated metadata. In other words, documents that, when submitted to Cegid Docs, did not go through the reading process.
Automatic preview: when a document is selected, automatically shows its image in the side panel.
Document list: grid of documents that meet the criteria set.
To avoid slow file reads, the grid is updated manually only when you click Update.
Documents (ERP) Area
This section shows the documents that exist in the ERP:
Module: sets the module where the search will be performed (for example, Purchases).
Period: date range for the documents.
Other Filters: dynamic, depending on the module selected.
Document list: grid of documents that meet the criteria set.
To avoid slow file reads, the grid is updated manually only when you click Update.
Reconciliation
To reconcile documents, follow these steps:
Go to General | Cegid Docs | Manual Reconciliation;
Select the necessary filters in the Cegid Docs area;
Select the filters to apply on the ERP side;
Click Update so the documents are shown in both grids;
Choose the document on the Cegid Docs side (left) that you want to reconcile. Filters will automatically be set on the grid on the right (ERP), narrowing down the list of documents eligible for reconciliation;
Select the document on the ERP side (right);
Confirm the values and any discrepancies on the screen that appears automatically;
Click Reconcile to accept the reconciliation, or Close to reject it.
After reconciliation, the digital document will be linked to the ERP document, letting you view it directly from the corresponding editor.