Accounting Assistant

You can access the Accounting Assistant through its icon, located in the top-right corner of the ERP.

Whenever you are working in a window related to accounting information (whether browsing or viewing), the Assistant will show a message on the icon indicating that it can help with accounting information. In that case, when you access the Assistant, it will already be set to the accounting context.

Note: although it indicates that it has context information, no information from the window is passed to the Accounting Assistant. In other words, this tool does not have the window's context, but rather a global accounting context, which can also be customized and viewed.

To access the business assistant, you must enable the Cegid Account authentication method, and the user must have a Cegid Account.

Configuring the Accounting Context

By default, the Accounting Assistant already has an accounting context; however, this context can be changed and adapted to the needs of each company or user.

In the Accounting Assistant's configuration creation feature, you can create additional configurations and specify which users have access to them. However, a user can only have a single configuration.

To create a configuration for the Accounting Assistant, follow these steps:

1. Go to Finance | General | Cegid Pulse | Accounting Configuration;

2. Click New to create a configuration;

3. Specify the configuration's Code and Description;

4. Enter the Analysis Period, which is defined by the time span and the type of data grouping:

   • Time span: last Years;

   • Grouping: can be by Year, Half-Year, Quarter, or Month;

5. In the Users section, specify which users use the configuration:

   • All;

   • Specific users: in this case, click Assign and select the desired users;

6. Specify which Financial Statements to include:

   • Balance Sheet;

   • Income Statement;

7. Click Save.

You can view, at any time, the data that will be sent to Cegid Pulse. To do this, go to Context and select the Preview Data option.

Note: you should keep in mind the number of records generated by the configuration, since it will have a direct impact on token usage (reaching the maximum token limit per conversation).

Data Sent to the Chatbot

The data sent to Cegid Pulse consists of the two main Financial Statements: the Balance Sheet and the Income Statement. For the base context, the quarterly data for the last two years is sent.

This data includes the various classes of the Financial Statements – Balance Sheet and Income Statement –, such as:

• non-current assets;

• current assets;

• equity;

• non-current liabilities;

• current liabilities;

• income;

• expenses.

Each entry includes details about the fiscal year, accounting period, financial class, specific item, and the corresponding amount.

Practical Question Examples

Below are examples of how to ask questions in the Chatbot:

• What are the total expenses per year?

• What is the EBITDA per year?

• What is the Net Income for the Year, per year?

• What is the solvency ratio's value per year?

• What is the current ratio's value per year?

• What is the net profit margin per year?

• What is the return on equity per year?

• What is the sales growth rate over the last two years?

• How does the current gross profit margin compare with previous quarters?

• What percentage is my income compared to expenses, and how has it changed from one year to the next?

• Which expenses have grown the most?

• What is the projected net income for next year? Assume a growth rate of 1.5%.

• What are the best practices to adopt to mitigate the main financial risks?