PT
ES
AO
CV
MZ
Professional
Executive
Public Sector
Omnia
Evolution
Integration with the Cegid Visualtime time management system ensures that the information associated with the employee is successfully synchronized between the two applications.
This integration must be configured in both applications, and also allows for the synchronization of monthly absences.
Synchronizing Employees in Batch
After configuring the integration, you can send employees in batch. To do this, follow these steps:
In the ERP, go to Human Capital | Visualtime | Employee Synchronization;
Select the desired filters and Update the list;
In the list shown, select the employees you want to synchronize and click Communicate.
Important note: if there is an active employee in the ERP with the same Tax ID already synchronized with Visualtime, it will not be possible to synchronize another one with the same Tax ID. By default, this list shows active employees with changes.
Sending Data
After configuring the integration with Visualtime, the application automatically sends employees whenever:
an employee is created;
the Department or Work Location is changed, depending on the integration's configuration in the Subgroup;
the Name, Abbreviated Name, Phone, and/or Email fields are changed;
the contract is terminated, i.e., when the dismissal date and/or the status (active/inactive) of the employee's record is changed.
For the start period of contracts in Visualtime, Visualtime's lock date is considered, taking the latest of three dates: the hire date, the date of the first processing period, or the lock date.
If a prefix is set in the Visualtime integration settings, the system will use the combination of the prefix + employee code as the employee's code in Visualtime. This feature lets you distinguish the employee's code by company in subscriptions with multiple companies. When re-synchronizing an employee, the Abbreviated Name is not resent, since it may have been changed in Visualtime. If it needs to be resent, you must select the Restart Synchronization option in the ERP and proceed with the export.
Viewing Data
After synchronization, you can view the employees already synchronized in Human Capital | Visualtime | Employee Synchronization.
Frequently Asked Questions
The following frequently asked questions aim to clarify possible doubts about how this integration works:
1. When synchronizing employees, I get the Invalid_login error. How do I fix it?
In this case, you should check whether the Abbreviated Name of the employee you're trying to synchronize already exists.
This name must be unique for synchronization.
2. When synchronizing employees, I get the Invalid_contract error. How do I get past this?
You should check whether the Tax ID of the employee you're trying to synchronize already exists.
Only one active Tax ID can exist in Visualtime for synchronization.
4. I made a mistake in an employee's hire date. I deleted the employee from Visualtime and corrected the hire date in the ERP; however, the synchronization start date still corresponds to the previous date. How do I fix this?
In this scenario, you should:
In the ERP, go to Human Capital | Visualtime | Employee Synchronization;
Select the desired filters and click Update the list;
Right-click the employee to be corrected and click Restart Synchronization;
Confirm the message that appears.
After this operation, the synchronization start date is updated to the new hire date.
5. I removed an employee from the ERP, but they are still active in Visualtime. Why?
If an employee who was synchronized with Visualtime is removed in the ERP, they will need to be removed manually in Visualtime.