Periodic VAT Return

The application lets you collect the data required for the VAT refund report, as well as associate the Settlement Form (IS) number for imports, or the Export Statement (ES) number for exports.

Collecting data

Data collection for the VAT request report is carried out when posting documents in the same way, whether directly in the accounting editor or through integration with other modules.

However, to collect this data, you must first make sure that the Accounting module is correctly configured.

To collect the data for the VAT refund report, follow these steps:

1. Go to Finance | Accounting | Postings;

2. Create a new document, previously configured to handle VAT refund requests;

3. Post an account that represents the taxable amount and has an associated VAT Class.
   Note: This VAT Class must be configured to collect the third party's information;

4. If the VAT Class's third-party collection is not carried out automatically, a window is displayed where you must specify the Third Party, the Month and Year of the original document (which may differ from the month and year of entry), and the country Prefix in international units (by default, the system suggests the value set in the selected entity's record). For transactions with foreign markets, you will need to specify the ES/IS;

5. Click Confirm;

6. Finally, click Save.

Once the document has been posted correctly, it becomes available for the Periodic VAT Return.

The "RC" prefix is set at the VAT class level, not at the posting level. This means that, in the return, the system replaces the posting's prefix with the "RC" prefix if this has been set on the VAT Class (the RC Prefix field under Refund Requests).

For documents subject to recapitulatives, where an entity is already associated with a third-party account (customer, supplier, or other third party), the collection for the VAT class is carried out automatically for that same entity.

Filling in the ES/IS

When posting accounting entries in the application for documents and VAT classes configured to collect third-party information for VAT refund requests, the application lets you associate the document with the Settlement Form (IS) number for imports, or the Export Statement (ES) number for exports.

To fill in the ES/IS, follow these steps:

1. Go to Finance | Accounting | Postings;

2. Post a new document configured to collect information for the VAT refund request report;

3. Post a VAT class configured to collect third-party information;

4. Check that the VAT class is marked in green for third-party information collection;

5. If you want to fill in the ES/IS No. field, double-press F3 on the field to display the third-party information collection window;

6. Finally, click Save.

After these steps, the ES/IS number is saved and associated with the document.