---
title: "How to notify the Social Security authorities of a new admission, based on the employee record."
slug: "1600786705"
updated: 2026-07-30T08:24:43Z
published: 2026-07-31T15:56:00Z
canonical: "help.ila.cegid.com/1600786705"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.ila.cegid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to notify the Social Security authorities of a new admission, based on the employee record.

- [x] PT
- [ ] ES
- [ ] AO
- [ ] CV
- [ ] MZ
- [ ] ST
- [ ] GW

---

It is possible to report the **admission of employees** working for an employer under the General Social Security Scheme via the **employee record** electronically through [Segurança Social Direta](https://app.seg-social.pt/sso/login?service=https%3A%2F%2Fapp.seg-social.pt%2Fptss%2Fcaslogin) or the **employee registration service on the Interoperability Platform.** This service allows you to **report employment relationships** **for new employees** working as self-employed contractors outside the General Scheme and on very short-term contracts.

When using the employment registration service, you can **notify the authorities of the employee’s admission directly from the ERP system when creating the employee’s file,** without needing to access Segurança Social Direta. This avoids inconsistencies, as it brings together the registration and reporting of the new employee on a single platform.

---

## Conditions

To report the admission of employees to Social Security via the employee record, you must carry out the following steps:

**1. Specify type of scheme**

If the employee falls under the **General Scheme** for social security purposes, under the **Protection Schemes** tab in the **Employee File** you must link them to a **Social Security**scheme. You must also ensure that, on the **General Data** tab, the **Communicate via the Social Security Interoperability Platform option** is selected.

If you are an employee with **Employment Status****which is Temporary** (and not part-time), you must select the **Temporary employee** option under **Human Resources** | **Salaries and fees | Resources | Tables |****Employee data** | **Staff types.**

**2. Specify working hours**

You must specify whether the employee works **part-time** or **full-time** using the **Working Hours Regime** available in the **Employee File****|****Schedules.**

**3. Set employment status**

Specify the **employment type** associated with the **Employee Record**, in the **Current Employment Type** field on the **Contract tab.** In addition to those mentioned above, the following options are also available:

- Intermittent work;
- Very short-term work;
- Teleworking;
- Secondment.

**4. Enter the type of contract to be reported**

By cross-referencing the previous information, the system will automatically populate the field **Contract type to be reported** available in the **Protection schemes** tab of the **Employee Record** with one of the following values:

- A - Permanent, Full-time
- B - Permanent, Part-time
- C - Intermittent, Full-time
- D - Intermittent work, part-time
- E - Fixed-term, full-time
- F - Fixed-term, part-time
- G - Open-ended, Full-time
- H - Open-ended, Part-time
- I - Very Short-term Work
- J - Teleworking, Full-time
- K - Teleworking, Part-time
- L - Secondment, full-time
- M - Secondment, part-time
- N - Fixed-term, work Temporary, Part-time
- O - Fixed-term, Work. Temporary, Full-time
- P - Open-ended, Work. Temporary, Part-time
- Q - Open-ended, Work. Temporary, Full-time
- R - Indefinite period, Work. Temporary, Part-time
- S - Indefinite period, Work. Temporary, Full-time

To do this, click on the button with the two-gear icon next to the **Contract Type**field. Subsequently, one of the following scenarios occurs:

**Scenario 1:**

If the system **is unable to determine the contract type** due to a lack of necessary information or if **it disagrees with the suggested type**, you may **complete it m****annually** to classify the employee correctly.

**Scenario 2:**

Regardless of whether you have filled it in manually or automatically, when you click **Save** on the employee record, the system will ask whether you wish to report the employment relationship on the Social Security Interoperability Platform. and request access credentials (if you have not yet logged in):

- If you select **Yes**, you will be asked to register the employment relationship with Social Security, which will then display a message showing the result of that request. If the entry is successful, this information is recorded in the **Communication date** field on the **Protection schemes** tab of the employee’s file;
- If you click on **N****o**, the notification is not sent, but it is still possible to notify the Social Security of the employee’s appointment, via the **Notify** option in the Employee record, under the **Protection Schemes**tab.

**5. Enter employment status for Social Security**

for this service; it is **mandatory** to specify employment status. 

In this regard, you should specify the employee’s employment status within the Social Security Institution.

> [!WARNING]
> If the type of work to be reported is **Part-time teleworking**, the contract must be reported via Segurança Social Direta.

---

## History

All attempts to register the link are recorded, and via the **History** option, you can view:

- How many registration attempts were made;
- On what date and at what time did they occur;
- Which user made the request;
- Which method was used;
- What was the result and the relevant details.

---

## Report Employment Relationship with Job Classification

To report the admission of employees, the **Report Employment Relationship with Job Classification service will be used.**

In this type of admission/readmission notification, the Social Security Department requests a set of **additional information** regarding the **employee** and **the contract**:

**Additional information about the employee(s)**

In addition to the data already provided (Date of admission, Contract end date, NISS, Name, Contract type, Place of work – Social Security Establishment Identification Code, depending on the Establishment associated with the employee), the following is also required:

**1. Date of birth**: defined in the **Date of birth** field on the **Identification** tab of the employee record.

**2. O****ccupation:** field code **Unique Report Code** from the "Occupations" table, based on the occupation associated with the Employee record (field **Profession** in the **Prof. Information tab**).

**3. Basic pay:** the value of the **Monthly Salary** field in the **Payroll** tab of the employee’s record.

**4. Length of service:** value of the **Monthly seniority** field in the **Processing** tab of the employee record. This information is only displayed if the field has been filled in correctly;

**5. Social Security Number (NISS) of the employee being replaced**: this corresponds to the Social Security Number of the employee being replaced by the new employee whose admission is being reported.

In the new employee’s record, in the **Replaced Employee** field on the **Contract** tab, you must specify which employee the new employee is replacing; in this case, the NISS associated with the replaced employee’s record must be provided;

This field must be completed when the reason selected for recruitment corresponds to:

- **Direct** or **indirect** replacement of an **absent worker** or one who, for any reason, is unable to work;
- **Direct** or **indirect** replacement of an employee in respect of whom a **dismissal action**is pending in court;
- Replacement of an employee on **unpaid leave;**
- Replacement of a **full-time** employee who is beginning to work **part-time** for a fixed period.

If this field is left blank, an error will occur when submitting this data.

**Additional information for part-time contracts**

It is mandatory to provide a series of details relating to **part-time contracts**, i.e. when the option **Part-time** is selected in the **Duration Type** field of the "Duration Regimes" table, namely:

**1. Percentage of working hours**

This corresponds to the percentage of working hours in relation to the **normal weekly period****full-time**. It is calculated as follows:

*Total weekly hours of the working hours schedule associated with the employee’s record in force on the date of admission / Weekly hours defined in IRTx100 (%)*

**2. Working hours**

This corresponds to the **number of weekly working hours scheduled**. This is calculated based on the working hours in force on the date of admission, and the hours are calculated on a weekly basis.

**3. Working days**

This corresponds to the **number of working days scheduled for a month**. It is calculated as follows:

*Total working hours based on the working hours in force on the date of admission divided by 5 days.*

It should be noted that if the **daily average** is:

- **equal to or greater than 6 hours,** the days worked are reported on the basis of **30 days**;
- **less than 6 hours,** the **total hours for a 30-day month** are calculated and one day is declared for each block of 6 hours.

**Additional information for fixed-term contracts**

In the case of **fixed-term contracts**, it is mandatory to provide the **specific reason code for admission** to the Soc. Security.

To indicate that a contract is a fixed-term contract, the option **Fixed-term** or **Indefinite-term** must be selected in the **Type** field of the "Contract Type" table. In v9, this corresponds to the **Current Employment Type** field on the **Contract** tab of the employee’s record.

This automatically populates the **Code field. Soc. Security** from the "Reasons for Admission" table via a **mapping** carried out for each of the existing reasons for admission:

| **Single Report Code: Reason for Admission** | **Reason for admission** | **Social Security Code** |
| --- | --- | --- |
| 06 | Exceptional increase in activity | AEAT |
| 05 | Seasonal activity | ATSA |
| 10 | Hiring of workers who have been unemployed for a very long time | CTSD |
| 08 | Performance of a defined and temporary job, project or activity | EOPA |
| 07 | Performance of an occasional task | EXTO |
| 09 | Start of operations of a company/establishment with fewer than 250 employees, within the following 2 years | IFEE |
| 09 | Launch of a new activity of uncertain duration in a company/establishment with fewer than 250 employees, within the following 2 years | LNAT |
| 02 | Replacement of a worker subject to legal proceedings for dismissal | STAJ |
| 01 | Replacement of an absent or temporarily incapacitated employee | STAT |
| 03 | Replacement of an employee on unpaid leave | STLR |
| 04 | Replacement of a full-time worker to perform part-time work for a fixed period | STTC |

 In June 2022 and January 2023, **specific reasons for admission** were made available for reporting the employment relationship to Social Security, namely:

- **ESTA - Other reason – Work placement**: reason for admission for fixed-term contracts;
- **OMAP - Other reason** **Appointment in Public Administration:** reason for admission for contracts of **indefinite duration;**
- **OMEL - Other reason - Local elected representatives:** reason for admission to **fixed-term contracts;**
- **VAPT:** Job vacancy: recruitment process currently underway to fill the post;
- **NIMO:** Intermittent need for labour due to fluctuations in activity that do not exceed half the normal working hours on a weekly basis;
- **NIPA:** Intermittent need for direct family support of a social nature, for whole days or part of a day;
- **RAPT:** Temporary project work, installation, company restructuring, industrial assembly or repair;
- **STPS – Worker Replacement:** Employee covered by another social protection scheme;
- **STTT****- Replacement of an employee:** Temporary worker;
- **OSIN****- Other reason - Union leaders/delegates/trade union associations:** reason for hiring on **open-ended contracts.**

These grounds for admission **do not exist****in the Labour Code or the Single Report**, and are used solely for the purpose of notifying the Soc. Security. If you wish to use these templates, you must create them in the ERP. To do this, follow these steps:

1. Go to **Human Resources | Resources | Tables | Employee Data | Reasons for admission**;
2. Click on **New;**
3. Enter an **ID** and the corresponding **Description;**
4. Fill in the **Unique Rep. Code** and **Soc. Sec. Code** using one of the codes listed above;
5. Link the reason for admission to the Employee Record;
6. Report the employment relationship as usual.

**Further information on contract types**

The following contract types are currently available:

| **Code** | **Contract type** | **Working hours** | **Specifics** |
| --- | --- | --- | --- |
| A | Permanent | Full-time |  |
| C | Permanent | Full-time | Intermittent work |
| AA | Permanent | Full-time | Secondment |
| AB | Permanent | Full-time | Teleworking |
| S | Permanent | Full-time | Temporary work |
| B | Permanent | Part-time |  |
| D | Permanent | Part-time | Intermittent work |
| BA | Permanent | Part-time | Secondment |
| BB | Permanent | Part-time | Teleworking |
| R | Permanent | Part-time | Temporary work |
| E | Fixed-term | Full-time |  |
| EA | Fixed-term | Full-time | Secondment |
| EB | Fixed-term | Full-time | Teleworking |
| O | Fixed-term | Full-time | Temporary work |
| F | Fixed-term | Part-time |  |
| FA | Fixed-term | Part-time | Secondment |
| FB | Fixed-term | Part-time | Teleworking |
| N | Fixed-term | Part-time | Temporary work |
| G | Indefinite term | Full-time |  |
| GA | Indefinite term | Full-time | Secondment |
| GB | Indefinite term | Full-time | Teleworking |
| Q | Indefinite term | Full-time | Temporary work |
| H | Indefinite term | Part-time |  |
| HA | Indefinite term | Part-time | Secondment |
| HB | Indefinite term | Part-time | Teleworking |
| P | Indefinite term | Part-time | Temporary work |
| I | Very short duration |  |  |

 As regards the **form of work** (on-site or teleworking), a contract under the teleworking arrangement shall be reported as “teleworking”. In all other cases, the ‘in-person’ form of work will be communicated.

Please note that the following schemes were discontinued in **March 2022:**

- **J**: Full-time remote working
- **K:** Part-time remote working
- **L**: Full-time secondment
- **M**: Part-time Secondment

**Further information on the classification of work**

The framework must be defined within the Social Security institution assigned to the employee, with a choice between the following options for **profit and non-profit employers**:

**Profit-making employers**

- PEIN – Disability pensioners
- PEVE - Old-age pensioners
- PFPI - Civil service pensioners - disability
- PFPV - Civil service pensioners - old age
- REGE - General scheme
- RGTC - Railways - General scheme RGTL - Wool industry - General scheme
- RGTS - Insurance - General scheme
- TCCD - Agricultural workers on very short-term contracts
- TRAG - Agricultural workers
- TRCD - Workers on very short-term contracts

**Non-profit employers**

- IPSS – Workers in IPSS (Private Welfare Institutions)
- PEIN – Disability pensioners
- PEVE – Old-age pensioners
- PFPI – Civil service pensioners – disability