How to configure the fiscal year parameters?

The fiscal year parameters let you configure how the application behaves within the specific scope of a given fiscal year.

Configuring Parameters

Using this option, you can configure the behavior of the following features:

• General: general elements such as the accounting date, the Accounting Framework, and the features active for the fiscal year in question;

• Locks: locking of fiscal years or journals;

• Accounts/Modules: for the indicated account, in the module selected in the grid, no postings will be possible to that account;

• Account Prefixes: specify the prefixes for VAT, stamp, withholding, and cash flow accounts. For companies in Spain, you can set the number of digits for posting accounts:

  • Controls the no. of digits in the account: indicates whether you want to enable digit-count control or not;

  • No. of digits for posting accounts: select the desired number of digits (between 10 and 20);

  • Validation Type:
    - It only warns: when creating posting accounts, a warning is displayed indicating that the number of digits does not meet the requirements set in the previous field;
    - Prevents creation: does not allow the creation of posting accounts with a number of digits different from the one set in the previous field;

• Recapitulatives: which account prefixes are subject to recapitulative statements;

• Accounts Opening: where you define the masks for the accounts created when new entities are created;

• Alternative Currency: setting the costs and revenues accounts for rounding differences and exchange rate differences in the alternative currency;

• Open Items: a utility for the bulk configuration of accounts subject to Open Items Settlement/Open Items Handling;

• Other: available only for companies headquartered in Portugal (setting of the Alternative Chart used to define Taxonomies).

To configure the parameters by fiscal year, follow these steps:

1. In the Administrator, select the desired company;

2. Go to Accounting | Parameters of the Fiscal Year;

3. Select the fiscal year to configure in the selection box at the top of the interface;

4. Click Save.

The account can contain the "?" character; however, these characters are replaced by the accounting number set in the entity's record. For example, entity XPTO with accounting number "0003". If the mask is "221????", the account will be "2210003".

The format "221???89" is also not accepted, because the system will ignore the "89".

In other words, the "?" character must be placed at the end of the mask; you cannot enter numbers after this character.

Integrating CBL in Cash Management

The information recorded in Cash Management can be integrated with accounting to ensure the consistency of information across the ERP's various modules.

When this integration is active, all movements recorded in cash management/banks are automatically translated into accounting postings, with no configuration required. However, you must indicate the corresponding bank account on the accounting account.

To configure this integration, you must:

1. Make sure there is a single accounting account for each bank/cash account. To do this, edit the chart of accounts under Accounting | Chart of Accounts and, for each account of this type, make sure that, on the Integration with Logistics tab, the Entity Type field is set to Bank Account and the Entity field shows the account in question. The Allow changing the entity's data at posting option must be disabled;

2. Enable the Integration with Cash Management option, available on the General tab, under Administrator | Accounting | Parameters of the Fiscal Year.

These two operations will ensure that any movement originating in accounting, whose account is associated with a cash management account, is reflected in logistics.

Note: You must indicate the payment method being used (transfer, check, cash, etc.). The column with the payment method is visually highlighted to indicate that the integration into logistics has been carried out.

When the payment method is Check, you can access the reflections panel using the F7 shortcut to enter the check's additional details.